Easier Now
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How it works

How Easier Now picks the task on your screen.

You add the tasks. Easier Now sizes them, works out the order, and puts the first one on screen. Nothing to configure first.

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One task, start to finish

Four taps: Done, the minutes it took, the points, the next task.

Tap Done, set the minutes with plus and minus, take the XP, and the next task loads. There is no step five.

Step 1One card, then Done, Skip, Later and Log
Step 2The dialog, set to 120 minutes
Step 3Spot on, and 40 XP on the tree
Step 4Level 77 in the header, and the next card already there

Step 1

Add your tasks, routines and Google Calendar.

Type "write social posts for three clients" and Easier Now files three separate tasks in the right projects.

  • Repeating routines are entered once
  • Google Calendar syncs both ways, with prep and travel time added
  • Bring an existing app across by CSV
One sentence in, three tasks out, each filed in the right project.

Step 2

The next task, with four buttons.

Done, Skip, Later and Log. Everything else waits underneath in Up Next until its turn.

  • Picked from every project in the app
  • Already scheduled, so it fits where it sits
  • Tap Later and the task moves down the queue

Step 3

Tap Done and say how long the task took.

One question, plus and minus buttons, and a Done to confirm. Guess right and Easier Now says Spot on.

  • No timer to start or stop
  • Say 30 and take 50, and the next estimate is 50
  • Later tasks are scheduled on the recorded times

Step 4

The Daily Review lists what you finished.

Seven tasks, five hours twenty, and the minutes each task actually took. Anything left carries to tomorrow.

  • Your non-negotiables are ticked off separately
  • The XP for the day is totalled
  • Nothing to reset on Sunday night

The hours check

Fourteen hours of work. Six hours left.

Easier Now adds up the hours in your list, fits what it can into the time you have, and shows you which tasks will not fit today.

A plain list A list that only gets longer You cannot see how many hours are sitting in it.
Easier Now Two tasks move to tomorrow You find that out in the morning, not at the end of the day.

Strict and flexible

You decide what is allowed to move.

Strict tasks are anchored to a time and stay there. Strict covers more than meetings: the school run, the dentist, feeding the cats, going to sleep, the window you keep for email. Everything flexible is fitted around them.

Tasks carry a verb and a colon, meetings do not. WRITE: the launch email needed 85 minutes and no gap was that long, so it runs as 1 of 2 and 2 of 2.

Your work is written back into Google, so the whole week sits in one place.

Running late? Press Optimise schedule and Easier Now refits what is left into the time that is actually available. Your strict commitments do not move. Anything that no longer fits today is named, so you can move it or drop it.

You set your working day once: work hours, breakfast, lunch, dinner and rest. Personal and work time stay separate, so a teammate cannot see what you do after hours.

What comes next

Four things on a task decide the order.

How urgent it is, how much it matters, what an hour of it is worth, and a purple star for the days you already know what the one thing is. Set those, add the deadline, and Easier Now works out where the task lands in the queue.

  • Urgency Red What goes wrong if this is late? A deadline is closing, and missing it costs you something real.
  • Importance Blue Does this get me somewhere I want to go? It moves you towards a core goal: impact, revenue or your own growth.
  • Pay grade Green and yellow Should I be the one doing this? What this hour of work is worth, or what it would cost to hand over.
  • Priority star Purple Is this the one thing, today? A toggle, not a fourth score. Anything starred sorts ahead of anything unstarred, and the three marks still set the order inside each group.

What an hour of it is worth

Five tiers, set on the task. The higher the tier, the more it costs to hand the work to somebody else, so the more it matters that you are the one doing it.

  1. $10an hour Admin Tidying, data entry, simple errands
  2. $100an hour Value Agency-level work, serious project work, specialist tasks
  3. $1,000an hour Strategy Consultant-level calls, fundamental business decisions
  4. $10,000an hour Leadership Speaking on camera, industry events, pivotal calls
  5. $100,000an hour Executive Foundational decisions, managing cost structures

About the top two tiers. They hold more than money. They also hold the things nobody can do for you at any price: eating, showering, playing music. High value is not the same as high status.

Keep filing that in and the top of the queue is always the right thing to be doing.

See the whole priority page

Reading a card

What the small pills on a card are telling you.

A card carries how long it takes and when it is scheduled, how far behind it is running, and its deadline.

REVIEW the Q3 numbers

45m @ 2:15 PM +2h Jul 24

SEND the Marbury invoice

20m @ 9:00 AM +2w Jun 26
  • +2h How far behind this task is running. Plus two hours, plus seven minutes, plus four weeks.
  • Jul 24 The deadline. Purple while the date is still ahead of you.
  • Jun 26 The same deadline once it has passed.
  • 45m, locked A strict task, anchored to its time. Flexible tasks move around it.

Routines

Set a routine once and stop remembering it.

Daily, weekly, monthly or yearly. You choose the day and the time once, and then you stop thinking about it.

  • A missed routine moves to the next day rather than vanishing
  • One routine never turns into ten copies of itself
  • Each one is scheduled around your strict commitments

The Info tab

Write a checkbox in your notes and make it a task.

Every task holds a full notes page: images, bullets, code blocks, links that hold.

  • Write the actions as checkboxes while the call runs
  • Press + Task and confirm the cards it is about to make
  • The lines it created turn purple and stay linked
See the Info tab
A checkbox in your notes is just a checkbox. Press + Task, or click away from the note, and Easier Now shows you what it is about to create before it creates it.

Two tasks at once

Drop a second task into Multitask.

A laundry load can run in the Multitask area, logging its own minutes, while the task in front keeps your attention.

If you fall behind

Go back over a missed week in a few minutes.

One card comes up and you answer it, then the next one comes up. Get through nine and stop, and the other sixty-two wait for you.

  • Skip a routine because it returns, delete a one-off because it will not
  • Do today carries a task back into today
  • The streak, the multiplier and the timer bar build as you clear them
Seventy-one to get through, one card at a time. Swipe it away, take the XP, and watch the bar fill.
  • Cancel in a click In settings, with no phone call and no form.
  • No surprise charges You always know what you are paying, and when.
  • Your data is yours Export your tasks or delete them, any time.

Put your list in and see the first task.

Add your tasks, connect Google Calendar, and start.

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